Volunteers Charter

TEAMWORK, RESPECT, ENJOYMENT, DISCIPLINE and SPORTSMANSHIP

The Core Values of rugby, as defined by the Rugby Football Union are summarised as TREDS. These values guide everything that we do as a club, and form the backbone of how we treat others and wish to be treated ourselves.

As an Ambassador of SRUFC, you can expect:

• The chance to use your talents and skills to benefit the club.
• A chance to meet people, make new friends, increase your skills base and to keep active.
• To be given clear information on what is expected of you.
• To receive advice and/or appropriate training on how to carry out your role.
• To be treated with respect and consideration by all club members.
• Recognition and thanks.
• Reimbursement of any reasonable out-of-pocket expenses incurred during your volunteering including mandatory course fees (pre-agreed).
• Health and safety advice.
• To be covered by appropriate club insurance.

As a volunteer with SRUFC, you are in a position of trust. You may be supervising young children or vulnerable adults, responsible for club funds or looking after equipment.

We ask you to preserve the good name of SRUFC by:

• Supporting the aims and objectives of the club and upholding the core values of rugby.
• Knowing and keeping to the club policies, rule and guidelines.
• Being open minded and honest in your dealings with the club.
• Treating fellow volunteers, members and others associated with the club with courtesy and respect.
• Sharing information, thought and feedback with the club to ensure that you play a full part in our activities.
• Help us identify how we can work better for the club’s benefit.
• Maintaining confidentiality (where appropriate).
• Reporting any incidents or injuries and in a timely manner.

Disclosure & Barring Service (DBS) Checks

The RFU is committed to ensuring that all children enjoy rugby union in a safe and enjoyable environment. The RFU requires any individual engaged in a Regulated Activity to undertake a Disclosure & Barring Service (DBS) check through their club in order to work with children or vulnerable adults in accordance with the RFU Regulation 21.

Applications for individuals engaging in their roles as volunteers are free of charge, where the volunteer is in an unpaid position. Having a criminal record does not automatically prohibit an individual from undertaking a role working with children or vulnerable adults. All DBS disclosures are handled confidentially, with every case treated on its own merit. The RFU operates an online e-DBS application system. This system allows the RFU to effectively monitor all DBS applications and disclosure results. Unfortunately, we are not permitted to accept DBS checks via any other means (which may mean you have existing DBS clearance, but have to have clearance via the RFU’s DBS clearance system).

It is important that the ID verification requirements issued by the DBS are adhered to in order to accurately verify an applicant’s identity. This includes ensuring that only original documents are provided and that photocopies/scanned copies are not accepted.

The Disclosures service offers organisations a means to check the background of applicants to ensure that they do not have a history that would make them unsuitable for posts they are trying to fill.

Disclosures will provide details of a person's criminal record including convictions, cautions, reprimands and warnings held on the Police National Computer (PNC). If the position involves working with children, Disclosures will also contain details from lists held by the Department of Health (DH) and the Department for Children, Schools and Families of those considered unsuitable for this type of work.

What sort of Disclosure do I need?

As a volunteer of SRUFC, an Enhanced Disclosure will need to be applied for as determined by RFU. An Enhanced Disclosure includes an additional check against local Police records.

In order to facilitate the process our Safeguarding team will need to see originals of your ID documents. We can provide a list of the required ID that the Safeguarding team will need. Usually, two ID documents (e.g. passport, driving licence, birth certificate), and one documents confirming your current address matching your two ID documents (e.g. current council tax bill or mortgage statement or a recent (not more than three months) utility bill or bank statement). They will also need your email address and mobile phone number.

Online Disclosure Process upon completion of the SRUFC Volunteers Form:

Stage 1: SRUFC Safeguarding Officer

A profile will be created for you and details entered from your ID documentation via a secure Home Office portal.

Stage 2: You

You will be issued with your invitation to complete your online DBS application by e-mail. You are required to confirm that all the information is correct in your online application before giving your online consent to Disclosure. Your application will then be submitted to the DBS electronically via a secure Home Office portal.

If you have any questions about DBS please e-mail wellbeing@silhillians.com

GDPR Information:

The GDPR applies in some way to any organisation which collects and processes personal data. This includes all sports clubs and governing bodies, whatever their size or level of funding.

• It covers not only the personal data of a club’s members but also the data of the club’s employees or volunteers.
• ‘Personal data’ is any information from which an individual can be identified or is identifiable (including name, dob, address and any financial details).
• The law also covers ‘Special Category Data’ such as race, ethnic origin, politics, religion, trade union membership, genetics, biometrics, health, sexual life or orientation.
The GDPR rights and principles means that the organisation must:

• Only collect data for a specific purpose.
• Keep it secure and up to date.
• Only hold what is needed for as long as it is needed and permit the data subject access to their information on request.

If you have any questions about GDPR please e-mail info@silhillians.com

Membership

Why should you be a member of Silhillians RUFC as a volunteer?

SRUFC (or The Sils) is a membership-based organisation. It is a local amateur sports club that exists primarily to provide facilities for the sport of rugby. To provide these facilities we pay rent to the facilities owner The Old Silhillians Association.

Membership fees exist for all participants to pay towards the costs of providing rugby at SRUFC. Members need to club together to reimburse the expenses of their collective rugby and social activities, whether playing, volunteering or spectating!

As SRUFC also aspires to develop and grow their participants, facilities and activities, this creates an additional need for financial surplus over and above its operating costs. Other revenue streams include sponsorship, grants, donations, functions and tournaments; all of which are required (together with the Membership income), to pay our rent, operating costs and to provide funds to invest in SRUFC’s future development (e.g. coaching qualifications, equipment, etc.).

All participants (coaches, players, Committee members, etc.) are required to pay to support their activities associated with SRUFC; others are more than welcome to pay to support SRUFC’s activities in its desire to make improvements to our community’s physical and social health, wellbeing and overall functioning.

Membership gives you the opportunity to invest in SRUFC, our club, personally and to enjoy being part of the organisation, the value it gives and to experience an increased sense of belonging and comradeship through the sport we love.

Our Membership and Gift Aid Policy - CLICK HERE

Senior Club Membership - CLICK HERE

Junior Club Membership - CLICK HERE

If you have any questions about membership please e-mailinfo@silhillians.com

Silhillians RUFC

Policies