As Honorary Secretary, you are a key player in the administration of and for the club. The role has two distinct parts – internal and external. Internally, you are a central element to running the club. Externally, you are the main contact for external bodies such as the RFU and Constituent Body. You will be responsible to the Main Committee.

What kind of person should you be?

• A good organiser – to receive, collate and respond to correspondence addressed to the club ensuring it is filed systematically.
• A good time manager – this is essential to ensure that deadlines are met without excess stress.
• A good communicator – this is essential to ensure communication with other committee members in a clear and confident manner as well as communicating with a variety of other stakeholders.
• Computer literate – again, this is essential as you will be responsible for circulating by email minutes to committee members and completing online databases.
• Experience in producing correspondence and other documents - the club will rely on you to answer correspondence and to produce meeting minutes.

The core responsibilities of the role:

• Ensure the committee and the various sub committees communicate effectively. You will ned to ensure everyone produces the correct documents and shares information.
• Receive all incoming correspondence on behalf of the club, respond to general correspondence, report correspondence to the committee, distribute correspondence to other members (where necessary) and file correspondence.
• Organise regular club committee meetings, ensuring that a record of decisions is made and distributed.
• Be the main point of contact for the RFU and (where necessary) be responsible for coordination of the completion of the annual on-line RFU and other audits.

The commitment from you:

As for other executive committee members, the workload of the Honorary Secretary will likely be heavier at the beginning of the season but should tail off to a more constant level thereafter.

What do you get out of it?

Being an Honorary Secretary shows a high level of commitment and significant skills. It is a well respected position in the club and in the local community.